Accounts Payable (AP) Specialist

Location: Herndon, VA
Job Code: 2004
# of Openings: 1

Description

LTS is looking for an Accounts Payable (AP) Specialist with Federal Government accounting experience.  This position is in Herndon, VA, which currently is closed due to COVID.  Until a “back-to-work” decision is reached to reopen the office, this position will be performed from the home office of the successful candidate.

LTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

 

The AP Specialist is the key accounting professional that performs the day-to-day LTS accounts payable functions to include the areas as noted below:

  • Managing accounts payable using accounting software and other programs
  • Handling accounts payable for separate entities and vendors
  • Comparing purchase orders, prices, terms of payment and other charges
  • Adhering to workflow processes
  • Establishing and maintaining relationships with new and existing vendors
  • Ensuring invoices and bills are paid in a timely and accurate manner while adhering to established procedures
  • Processing due invoices for payments
  • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
     

Qualifications

  • Associate degree or a minimum of 3 years of relevant experience in AP required; Bachelor’s degree preferred
  • 3 - 5 years of experience in AP
  • 1 - 2 years of experience in Federal Government AP
  • Working knowledge of Deltek GCS
  • Proficiency with Excel
  • Ability to prioritize, solve problems and work in a fast-paced, high volume, environment, with minimal supervision
  • Able to work in an ever-changing collaborative environment.
  • Takes initiative to propose solutions to improving process flows
  • Effective verbal, listening and written communication skills
  • Effective organizational and time management skills
  • High degree of accuracy and attention to detail

 

AP Duties and Responsibilities

  • Reviewing invoices for accuracy and completeness in terms of prices, terms of payment supporting documentation, and other items required by the PO or Customer Contract.
  • Obtain and maintain a file of W-9’s for all vendors
  • Work with vendors and LTS managers to resolve issues related to outstanding or incorrectly submitted invoices
  • Invoice Types:
  • Federal contract subcontractors
  • 1099 independent contractors
  • COVID staffing firms
  • Other expenses, such as rents, utilities, telephone, maintenance, offices supplies, travel expenses, etc.
  • Route invoices for proper approval and general ledger coding
  • Posting approved invoices and archiving all associated documents
  • Set up bill payments that are due via ACH, credit card, check or wire transfer to vendors
  • Manage multiple email accounts

 

Breakdown of T&E Activities

  • Manage, maintain, and update electronic expense reporting system with new vendors and users, monthly and annual per diem rates, bank accounts, etc.
  • Maintain records of all travel claims and expenses reports
  • Review claims/expense reports (from expense reporting system, and manual submissions) for accuracy and compliance and record associated vouchers in the financial system using correct project codes and accounting lines
  • Review and reconcile Corporate Travel Credit Card monthly statement and maintain detailed record of expenses
  • Perform monthly reconciliations of travel related GL accounts

 

Skills and Qualifications

  • Process Improvement
  • Analyzing Information
  • Strategic Planning
  • Verbal Communication
  • Informing Others
  • Quality Engineering
  • Emphasizing Excellence
  • Attention to Detail
  • Thoroughness
  • Dealing with Complexity
  • Perform other duties and assist with ad hoc projects as assigned

 

Work Environment

  • Normal work hours with few exceptions (month-end closing, tax time, invoicing, audits)
  • Position will be based in a busy work environment and will be subject to frequent interruptions
  • Normal work hours are Monday-Friday 8:00 to 5:00, however occasional extended or weekend hours may be required
  • Excellent Benefits, including 401(k) matching, health insurance, dental plan, life insurance, vision plan and paid time off




Are you a returning applicant?

Previous Applicants:

If you do not remember your password click here.

Back to Search Results

New Search


Powered By Taleo