Senior Payroll Clerk
Job Description
Helix ESG seeks a dynamic and talented Senior Payroll Clerk out of our Houston corporate office. Under the supervision of the Payroll Supervisor, the Senior Payroll Clerk will process Payroll for multiple entities on a bi-weekly schedule to include special payrolls.
Primary Duties & Responsibilities
Oracle Time & Labor and Oracle Payroll Systems.
Process in-house Payroll for multiple companies (bi-weekly & special payrolls) on Oracle Payroll.
Handle Quick Pays and employee maintenance entries in Oracle.
Oracle production mailer verification (new hires, terminations, changes, etc.).
Manage time entry for offshore employees in Oracle Time & Labor (OTL) and verify team members' time entries.
Monitor timecard audit and resolve timecard discrepancies on a weekly basis.
Setup/maintain/stop child support / garnishments / levies, etc. on employee records within Oracle.
Run pre-payroll audit reports. Transfer time from OTL into BEE (batch element entry).
Run OT explosion programs, then validate & transfer OTL BEE batches into Oracle Element Entries.
BEE entries (adjustments, special pay, etc. anything needed that doesn’t get picked up from OTL), research, preparation, entry, validate and transfer to element entry.
Run payroll processes for all companies/payrolls.
Run & Audit payroll register, rollback if needed, make corrections, and rerun payroll and register.
Run post-payroll audit reports. Run various post-payroll processes.
Run check writer and print checks.
Run NACHA file and transfer to bank. Run check writer for 3rd party checks and print.
Run deposit advices and print as needed.
Run and upload positive pay file for bank accounts. Stuff and mail checks and deposit advices.
Prepare paperwork for paying taxes, pay federal and state payroll taxes, tax balancing spreadsheet entry/validation.
Run final versions of payroll reports for electronic documentation.
Monitor and manage internal Helix PayrollCorp communications, including emails, mail, and phone calls, as well as your own emails.
Verify employment (VOE), conduct research, complete verification requests, and respond accordingly.
Sea-time Letters as requested.
Monitor child support, garnishments, tax levies, and similar transactions, including receiving, tracking, researching, setting up, and notifying the appropriate authorities when necessary.
Assist with audit and legal requests, ensuring all required information is provided accurately and within the specified deadlines.
Review and accurately record earnings and tax implications for stock-related transactions, including stock exercises, stock options, restricted stock units (RSUs), and other equity-based compensation, ensuring compliance with applicable tax laws and company policies.
Assist with offshore shadow payroll, handling payroll OTL entries, payroll processing and deductions for international locations like Singapore and the UK.
Assist with Oracle testing and documentation efforts for system upgrades, patches, and configuration changes, ensuring all modifications are thoroughly evaluated, properly documented, and align with system requirements and best practices.
Assist with month-end accruals, quarter-end, year-end reconciling, reporting, and filing.
Provide backup support for team members during absences or as needed.
Monitor the organization, filing, and secure storage payroll documents, ensuring proper documentation procedures are followed for easy retrieval and compliance with company policies and legal requirements.
Assist with special projects as they arise.
Education
High School Degree or Equivalent GED.
Experience & Skills
Minimum of 5 years of hands-on experience in payroll processing, with a strong focus on in-house payroll administration.
Proficiency in Microsoft software (Word, Excel)
Demonstrated expertise in processing payroll for a variety of employee types (e.g., salaried, hourly, daily) and ensuring accurate and timely payroll distribution.
In-depth understanding of federal, state, and local payroll tax laws and compliance regulations (FLSA, garnishments, tax withholding, etc.).
Experience with wage and hour calculations, benefits deductions, and adjustments, and the ability to oversee complex payroll scenarios, including commissions, bonuses, and overtime.
Additional Responsibilities
Experience with year-end payroll processes, including W-2 preparation, tax filings, and reconciliation of payroll-related accounts.
Excellent organizational and time management skills with the ability to prioritize tasks.
Ability to work under pressure and meet deadlines, especially during peak payroll periods or year-end processing.
Proven record of working with employee records, ensuring accuracy, confidentiality, and maintaining up-to-date payroll data.
Ability to collaborate with HR, accounting, and other departments to resolve payroll-related issues and inquiries promptly.
Helix Energy Solutions Group is an equal opportunity employer.