Jones & Roth is looking for an energetic, detail oriented, experienced administrative professional to support our Eugene office.   This position will have work hours from 8:00 - 5:00 with possible extended and weekend hours during February - April.

Purpose:  This position welcomes and directs clients while maintaining a professional office atmosphere. Ensures clients are provided with the highest level of hospitality. Utilizes a computer based multi-line telephone system to answer and direct calls. Assists with assurance and tax processing.  Performs variety of general office functions to support the team.

Reports to:  Human Resources

Key Success Factors:

• Timely and accurate completion of responsibilities
• Positive outlook and ability to work with different personalities
• Ability to prioritize, multi-task and manage multiple deadlines
• Excellent communication skills
• Computer software skills, including word and excel
• Dependable and reliable

Responsibilities:

• Front office
  • Close office and cleanup for the day
  • Tidy reception area/maintain conference rooms
  • Greet clients with a smile and "what can I do for you" attitude
  • Schedule appointments
• Phones
  • Answer incoming phone calls
  • Check firm voice mail and turn off/on
• Mailing/Shipping
  • Process incoming and outgoing mail
  • Coordinate UPS/Fed Ex and other shipping needs
  • Coordinate courier
  • Monitor postage meter
• Miscellaneous duties may include: 
  • Order and monitor supplies
  • File folder requests
  • Scanning as needed
  • Fax distribution
  • Filing/organizing
  • Assist with coordination of on-site trainings and meetings
  • Assist with facilities issues
  • Other projects as needed to support the team

  Qualifications: 

• Organizational skills - ability to effectively organize and prioritize tasks
• Strong communication skills 
• Cooperative, flexible approach
• Team player with a "can do" approach
• Ability to identify problems or unusual circumstances
• Self-starter and independent worker