Position Description

Temporary Contracts / Sub-Contracts Administrator
Location Working Remote
Job Code 2021-20T
# of Openings 1
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MDRC is currently seeking a Temporary Contracts/Subcontracts Administrator to join our Finance Department. MDRC is a nonprofit, nonpartisan education and social policy research organization that works to find solutions to some of the most difficult problems facing the nation — from reducing poverty and bolstering economic self-sufficiency to improving public education and college graduation rates. We design promising new interventions, evaluate existing programs using the highest research standards, and provide technical assistance to build better programs and deliver effective interventions at scale. With an annual budget of about $100 million, a staff of more than 300 people, and offices in New York City, Oakland, Washington, and Los Angeles, MDRC seeks to provide reliable, nonpartisan evidence to its public and private partners. We constantly seek ways to do our work better, including designing new tools to help partner organizations improve their programs and pioneering new quantitative and qualitative research methods.

Roles and Responsibilities:

  • Provide support over the award lifecycle; from pre-proposal to closeout, in administering contracts, grants, sub-agreements, consulting agreements, and purchase orders.
  • Assess contract readiness, review sub award request files and choice of instrument, conduct budget reviews and cost/price analysis, draft and facilitate negotiation of sub agreements and consulting agreements.
  • Review RFPs/RFAs to identify potential contractual and compliance issues that may affect the opportunity; support and advise Project Financial Services Administrators (or colleagues) on proposal efforts, as needed.
  • Advise on award implementation concerns that have contractual or business-related implications, providing options and guidance to successfully mitigate risk and resolve issues.
  • Assess and advise on project-specific procurement and sub-agreement requirements, compliance concerns, and flow down provisions.
  • Responsible for the preparation and submission of Small Business Subcontracting reporting and other financial reporting, as needed.
  • Collaborate with project teams, legal department, and funding agencies to resolve contractual and financial issues.

Skills and/or Experience Required:

  • Bachelor’s degree in business or related field plus a minimum of 5 years of related work experience.
  • Progressive experience in awards management, subcontracting/procurement, and/or proposal development. Hands-on experience with and knowledge of federal requirements (FAR, CFR/Uniform Guidance); experience with foundation funding strongly preferred.
  • Demonstrated knowledge of common contract instruments, including cost reimbursement, fixed price, time and materials, and indefinite delivery types.
  • Familiarity with proposal and award budgets, basic cost/price analysis, and reviewing supporting documentation.
  • Exercise strong written and oral communication skills as well as solid computer skills; capable use of MS Office, particularly Excel and Word; experience with automated accounting and budgeting systems and databases preferred.
  • Experience working in a fast-paced environment, managing details and multiple priorities through use of exemplary organizational and analytical skills.
  • Strong commitment to the success of your team with a “lead by example” outlook.
  • Ability to work independently with staff at all levels across the corporation.

Location: The temporary position is being offered as remote position within the U.S.

Timing: Applications should be submitted by May 14, 2021. All materials will be reviewed after the application deadline.

Compensation: Salary will be commensurate with experience. Some on-the-job training will be provided.

Instructions: When submitting your application, please include:

  • Resume
  • Cover letter
  • Responses to application questions
  • Names of three references

Only candidates selected for further consideration will be contacted. Please note that the health and safety of our employees and candidates is very important to us and that interviews (when scheduled) will be conducted via video conferencing.

MDRC is an Equal Opportunity/Affirmative Action employer. MDRC does not discriminate, and all qualified applications will receive consideration without regard to race; color; national origin; religion; creed; sex or gender (including sex stereotyping and gender identity or expression); sexual orientation; citizenship status; pregnancy; disability; age; military or veteran status; marital or partnership status; genetic information, genetic predisposition or carrier status; prior unemployment status; consumer credit history; status as a victim of domestic violence, sex offenses, or stalking; or any other category protected by applicable federal, state, or local laws. Legal work authorization is required. To request a reasonable accommodation during any stage of MDRC's employment process due to a disability, please contact recruitment@mdrc.org

MDRC's dedication to Diversity, Equity, and Inclusion exceed compliance requirements. We believe that recruiting and retaining a diverse workforce of all backgrounds and perspectives improves the quality and relevance of our research, as well as the daily experiences of our staff. By fostering an equitable culture of inclusivity and belonging, we seek an environment in which staff feel welcomed, valued, and engaged in their work.

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