Position Description

Chapter Coordinator
Location Portland, OR
Job Code 2317
# of Openings 1
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Job Title: Chapter Coordinator

Department: Oregon Chapter

Location: Portland, OR

Reports To: Chapter Director

Supervises: n/a


Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.

Sierra Club is comprised of staff across the country and a network of volunteer leaders and local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.


Scope: The Chapter Coordinator is responsible for keeping the office open and operating and for providing administrative support to the Chapter Director and volunteer leaders. The Coordinator works with volunteer leaders to publish the Chapter’s Monthly Newsletter Email and to send out Action Alert Emails each month. The Coordinator must be informed and organized. They learn to respond accurately and promptly to questions from officers, members, and the general public. This position is integral to the success of the chapter’s conservation campaigns, educational efforts, and fundraising programs.

The Chapter Coordinator handles the daily administrative operations of the Chapter office; trains, coordinates, and supervises office volunteers; records donations, deposits money, and tracks responses to fundraising appeals; coordinates with the Chapter treasurer on financial matters; assists the Director and the Fundraising Committee on fundraising campaigns; purchases and maintains supplies and equipment, processes invoices for payment; supports and administrates budget development and tracking, and supports the Chapter Director as needed.


Job activities include but are not limited to:

  1. Oversees office operations. Coordinate office volunteers, reception, mail systems, filing, purchasing and maintaining office supplies and equipment, maintaining materials inventory and ensuring office space is functional and usable for volunteers.
  2. Onboards Volunteers. Coordinates with and trains volunteers to participate in Communications and Fundraising activities
  3. Maintains the Chapter Website & Outreach Initiatives.  Collects and incorporates inputs from volunteer leaders to distribute monthly Chapter Newsletter emails. Sends Action Alert emails to our members and supporters.
  4. Member of the Fundraising Team. Reviews appeal letters and emails. Creates mailing lists for appeal letters and emails. Processes donations and other monies weekly. Works with the Chapter Director to understand sources of funding and administrative pathways for reimbursement, properly tracking income and expenses. Submits eligible expenses and related documentation for reimbursement. Coordinates with the chapter Treasurer, Sierra Club Foundation and Finance department, as needed.
  5. Routes Informational Requests. Directs inquiries concerning membership, outings, events, and environmental issues from members, volunteers, and the general public to appropriate volunteer leaders for response. Provides exemplary public relations and customer service for the Chapter. Provides information to volunteer leaders about members' interests, activities, and participation in Sierra Club events.
  6. Manages Chapter data. Becomes familiar with the national Sierra Club membership database; trains volunteers to enter, update, and retrieve data and reviews data accuracy.


The successful candidate must demonstrate the following skills, experience and competencies:

  • Equity Analysis and Practice. You are aware of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems and culture. You bring experience and skills for working effectively with colleagues across group identities and position/role. 
  • Superior Written Communication & Editorial Skills. Experienced in providing quality, coherent, and curated content across multiple platforms.
  • Effective collaborator. A team player skilled in working with volunteers and staff in a collaborative, mutually supportive culture.
  • Highly organized and attention to detail. You follow up on details, track small pieces of information through the Sierra Club system, and maintain organized records for follow-up and verification.
  • Proficient in paper and digital tools. You use or can learn Quickbooks, Salesforce, GSuite/Google Drive, email and video conferencing tools to perform the requirements of a hybrid workplace.


The strongest candidates will also demonstrate the following skills, experience and competencies:

  • You have excellent customer service skills to support inquiries to about chapter operations
  • You know how to welcome, train, and retain volunteers to support chapter functions
  • You engage in strategic planning for the chapter and can interpret how the Sierra Club’s strategic framework influences your priorities.


Compensation and Benefits

The salary range for this position is $64,000 - $68,000.

This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union or Sierra Employee Alliance, depending on location.

The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.

This is a category 6 non-exempt, represented position.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program. 

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club People Department in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce belonging.


To Apply

The Sierra Club provides equal employment and advancement opportunities to all staff members. Employment decisions are based on merit, qualifications, lived experience and skills. The Sierra Club does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, immigration status, socioeconomic status, ancestry, age, size, sex, sexual orientation, gender, gender identity, familial status, veteran status, disability, AIDS/HIV status, medical condition, prior conviction, arrest history, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, or any other characteristic protected by law.

The Sierra Club values applicants who are people that identify as Black, Indigenous, and other minoritized groups; women; queer, transgender, gender non-conforming, and gender fluid people.

 Applications will be accepted until 5:00pm PST on Monday, November 13, 2023.

Explore, enjoy and protect the planet.

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