Project Coordinator

Description

Responsibilities

• Provide administrative and project support to the Chief of Staff (COS) and Executive Leadership team
• Prepare documents for upcoming meetings; compose and edit error-free written documents
• Create and maintain accurate electronic filing and record keeping system for materials, correspondence, etc.
• Calendar management including, but not limited to: meeting scheduling, travel arrangements, event scheduling
• Prepare monthly expense report to Finance
• Responsible for ensuring important and time sensitive communications are delivered to the appropriate parties
• Assist in the conceptualization, organization, planning and execution of conferences, meetings, and symposia with internal personnel and stakeholder
• Credit card administrator for TEF Senior Leadership team
• Perform additional duties and projects as assigned by management

Qualifications

• Bachelor’s degree in Communications, English or other relevant fields, or equivalent years of work experience required
• Minimum four (4) years’ experience in administration or administration management required
• Intermediate skill level in Microsoft Office highly preferred  
• Strong project and time management skills required
• Strong verbal and written communication skills
• Excellent organizational skills with ability to work under deadline pressure
• Strong knowledge experience working in a unionized or health workforce industry highly preferred
• Ability to work flexible hours, including some evenings and weekends

We offer extraordinary benefits including outstanding health, dental, pension and family benefits for most positions which are paid entirely by the Funds without co-payments, deductibles, or out-of-pocket expenses for covered services. We also offer tuition reimbursement, generous holiday, vacation, and sick leave, as well as a 401K plan.