Administrative Assistant III

Description

Responsibilities

·        Provide administrative support to the Chief of Staff and act as a professional and confidential Administrative Assistant, managing calendar and schedules, screening callers, and arranging appointments, meetings and conferences

·        Manage and update meeting schedules and maintain inventory of meeting materials

·        Project tracking and maintain meeting minutes.

·        Design, establish and maintain a management information system (including physical and electronic files)

·        Prepare reports as directed. Initiate correspondence on a variety of matters requiring an in-depth understanding of departmental and Funds policies, procedures, programs and initiatives; format, create, produce and edit correspondence and other written materials

·        Provide information and assistance to employees, members, trustees and the public in a courteous manner and with sensitivity to the diversity of a multicultural environment

·        Assist in the production and preparation of meeting materials (e.g., agenda, loading of materials on iPads) and manage logistics and the set-up/breakdown for meetings

·        Perform additional duties and projects as assigned by management

Qualifications

·        Bachelor’s degree or equivalent years of work experience required  

·        Minimum four (4) years Administrative Assistant experience supporting executive staff

·        Intermediate skill level in Microsoft Word, Excel and Outlook required

·        Strong project management experience 

·        Able to take initiative, analyze and resolve complex situations

·        Strong communication and interpersonal skills; able to interact with individuals at all levels and handle sensitive and confidential situations in a professional manner with tact and diplomacy

·        Excellent organizational and administrative skills; ability to follow up and complete multiple tasks simultaneously

We offer extraordinary benefits including outstanding health, dental, pension and family benefits for most positions which are paid entirely by the Funds without co-payments, deductibles, or out-of-pocket expenses for covered services. We also offer tuition reimbursement, generous holiday, vacation, and sick leave, as well as a 401K plan.