Administrative Assistant III

Description

-

Responsibilities

• Assist the Chief of Benefit Operations and the Senior Director of Benefit Operations with documenting and tracking projects and follow up on project tasks
• Collaborate with departmental heads to document and track electronically the progress of plans including Plan of Work and corrective action plans, complaints, inquiries, and appeals
• Implement/maintain Benefit Operations meetings, and track/monitor key discussion points by formulating task list for attendees and Chief/Senior Director of Benefit Operations
• Monitor production of monthly dashboard and executive summary report to identify and report trends for discussion
• Coordinate related activities to ensure timely review or preparation of standing, or ad hoc request that impact all Benefit Operations areas such as budget preparation, variance reports, financial/payment documents, contract execution, and document reviews  
• Collaborate with internal and external personnel to compile, organize, analyze, and present information so it can be useful in making decisions
• Prepare meeting agendas and compile documents in advance
• Handle several projects in parallel and follow through on expectations, with minimal supervision
• Perform special projects and assignments as directed by management

Qualifications:

• High School diploma or GED required; Bachelor’s degree preferred
• Minimum of four (4) years Administrative Assistant experience supporting Senior Level Management and two (2) years of work experience in a health plan/health related organization required
• Proven experience as an executive administrative assistant, senior executive assistant
• Intermediate computer skills: Microsoft Word, Excel, PowerPoint, and Visio required
• Experience with preparation and development of key performance indicators
• Ability to multitask and prioritize daily workload
• Project Management experience preferred
• Knowledge of Taft-Hartley Fund (non-profit sector) preferred
• Detailed-oriented and possess strong communication and organization skills
• Strong work ethic, highly self-motivated, and understand the need

We offer extraordinary benefits including outstanding health, dental, pension and family benefits for most positions which are paid entirely by the Funds without co-payments, deductibles, or out-of-pocket expenses for covered services. We also offer tuition reimbursement, generous holiday, vacation, and sick leave, as well as a 401K plan.