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Job Summary
IPAC, part of the Physics, Math, and Astronomy Division at Caltech, provides science operations, user support, data and archive services, and scientific vision to enhance discovery with observatories both in space and on the ground. We have an immediate opening for an Administrative Coordinator.
As the Administrative Coordinator, you will coordinate logistical arrangements for meetings and conferences for IPAC and its centers such as the NASA Exoplanet Science Institute (NExScI) and projects such as the Nancy Grace Roman Space Telescope. Events vary in size and scope from a few dozen participants to events with 300 in-person attendees and up to 1,000 remote participants. You will report to the IPAC Facilities Coordinator and work closely with IPAC Projects, the NExScI Science Affairs team, the IPAC Administrative team and the IPAC Communications and Education team to ensure successful IPAC meetings, workshops, and exhibits at conferences.
You will coordinate the procurement process for IPAC’s Data Center. IPAC purchases general purpose computing, data storage, networking equipment, and other infrastructure for the data center, as well as maintenance and support agreements.
Essential Job Duties
Your role as the Administrative Coordinator at IPAC will be to support the coordination of events hosted by IPAC centers and projects and manage vendor relationships. In this role, you will:
Basic Qualifications
If you have the following skills, then we want to hear about your interest in joining our team:
Preferred Qualifications
These are a set of skills and experiences which will add to your ability to contribute to the roles and responsibilities of the position. The following might give you a head-start here, but even if these do not describe you or your experience, we would still like to hear from you:
Required Documents
Complete applications submitted by June 14, 2024, will receive full consideration, although review of applications will continue until a suitable candidate has been identified.
People choose to work at IPAC for many reasons, and the casual, employee-centric culture often leads to fulfilling, long-term careers and positive relationships. Caltech’s benefits program offers a quality, competitive benefits package that is affordable for you and the Institute. We also offer a 403(b) defined contribution plan to eligible staff as well as a Voluntary Retirement Savings (TDA) Plan. IPAC staff have access to the Institute’s facilities, including the athletic center, libraries, on-site daycare, professional development and enrichment classes, and Athenaeum club membership.
$36.00 - $43.00 Per Hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.