ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.
MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.
What We Offer
MarinHealth offers a comprehensive suite of employee benefits that support your health, wellness, and financial security. Our robust Wellness@Work program includes onsite health & fitness classes, discounts, and promotes a healthier lifestyle for employees. We also provide a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday, and sick leave. These benefits, along with our highly competitive compensation package, make MarinHealth one of the best places to work in the Bay Area. Join us and find your next career at MarinHealth.
External hires are subject to a background check and pre-employment medical screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.
JOB SUMMARY
Completes abstracts for submission to the California Cancer Registry and the National Cancer Data Base. Assists in performing Studies of Quality for the Commission on Cancer survey. Performs case-finding and quality control of all reportable neoplasms. Assists in special projects as required.
JOB SPECIFICATIONS
A. EDUCATION
REQUIRED:
Oncology Data Specialist – Certified (ODS-C)
Associate degree in Health/Biology or related field. A Bachelor’s degree in Health/Biology preferred.
B. EXPERIENCE
Five years experience working in a hospital or centralized cancer registry. Prior experience in the development and completion of computer database reports.
C. PREREQUISITE SKILLS
1. Knowledge of Federal Surveillance Epidemiology and End Results (SEER) regulations, the State of California Cancer Registry, Department of Health Services Cancer Surveillance Section Laws, the Regional regulatory agencies mandates and the American College of Surgeons, Commission on Cancer program accreditation rules and regulations.
2. Extensive knowledge of principals of cancer registry operation, tumor nomenclature and classification systems with strong medical background in cancer disease process.
3. Knowledge of computerized database analysis, data processing and database applications, including CNExT.
4. Ability to work tactfully and effectively with patients, hospital staff and the public.
5. Demonstrated organizational skills in directing own work and others.
6. Effective verbal, non-verbal, and written communications skills.
7. Ability to abstract cancer cases without supervision and maintain at least 98% accuracy rate.
8. Maintain in good standing, CEU’s with National Cancer Registrars Association.
LICENSE/REGISTRATION/CERTIFICATION
Oncology Data Specialist – Certified (ODS-C)
DUTIES AND RESPONSIBILITIES
A. ESSENTIAL (not modifiable)
1. Identifies 98-100% of cancer cases according to CoC, CCR and SEER guidelines to be entered into the database. Sorts, screens and analyzes in-coming pathology reports, cytology reports, discharge summaries and other source documents for case-finding purposes and quality assurance.
2. Maintains a working knowledge of Cancer Registry Management practice, and ensures that Hospital meets regulatory compliance standards and requirements.
3. Maintains and manages a computerized suspense system. Assists, as requested, in the maintenance of the cancer registry software system computer database, including upgrades, downloads and transmittal of new cancer cases.
4. Completes abstracts on all identified inpatient and outpatient cancer cases (including Medical Oncology in-patient and Radiation Oncology cases). Abstracts pertinent information from patient medical records, determines reportability, assigns extent of disease, codes abstracts according to the SEER, ACOS and State of California requirements and assesses if the patient will be having further treatment as an outpatient. Maintains a 98% or above accuracy rate on completed abstracts.
5. Responds promptly to visual edit checks returned from CCR on previously reported cases.
6. Applies established protocol for acquiring, filing and maintaining cancer related registry information in a computerized database.
7. Assists Manager on status of state reporting, Commission on Cancer requirements, changes in state requirements and standards.
8. Assists Manager in the preparation of reports based on requests for data from physicians, staff, administration and other appropriate organizations in a timely manner.
9. Maintains ODS-C certification by completing necessary continuing educations (20 CE per 2 year period).
10. Prepares meeting agendas and patient documentation for weekly Cancer Conferences, as needed.
11. Maintains records of case presentations and minutes provided by Cancer Conference Physician Coordinator, as needed.
12. Informs the Manager, monthly, on the registry status, including follow-up rate, number of new cases accessioned, and changes in external mandates by the Commission on Cancer, SEER, GBACR, or the State of California.
13. Attends other Registry meetings as scheduled and needed.
14. Performs other duties, as assigned, including filling in for Manager at weekly Cancer Conferences and Cancer Committee meeting if required.
At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID + booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, but we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment for all.
The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate’s compensation will be determined based on the individual’s skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document.