Responsibilities

 

•          Perform all administrative functions for the Chief Financial Officer (CFO) and Finance Directors

•          Prepare and run Accounts Receivable reports, queries and other system reports for use by Accounts Receivable Accountants and Analysts in the completion of their daily activities

•          Assist CFO with organization charts and other sensitive materials

•          Assist with spreadsheet creation and data analysis, as needed, to support Accountants with analysis and completion of daily activities, cash receipts and collections activities

•          Enter requisitions for procurement process for Finance Department

•          Create and mail letter confirmations to Employers; track payments from Employers; distribute Withdrawal Liability reports to Employers

•          Manage CFO and Directors meeting calendars including setting up interdepartmental meetings to meet Trustee reporting deadlines. Project meeting dates to meet all department deliverables

•          Schedule group meetings, reserve appropriate meeting rooms, arrange audiovisual equipment and catering as needed, and coordinate multiple calendars

•          Prepare check records and backup for cash application

•          Manage the paper and digital record retention process in compliance with departmental and Fund policies and procedures, including scanning Accounts Receivable records

•          Scan Accounts Payable records into Oracle

•          Sort and distribute mail for the department, manage the petty cash box, and manage department supplies

•          Maintain and monitor reporting calendar for reporting deadlines

•          Keep weekly timesheets for the Finance Department staff; maintain a shared vacation and in-office calendar for the Finance Department

•          Create Finance Department requisitions for creation of purchase orders to submit invoices for payment in Oracle/NetSuite system

•          Provide audit support by preparing daily cash receipt records for annual sample testing by external auditors

•          Perform additional duties and projects as assigned by management

Qualifications

•          Bachelor’s degree required

•          Minimum two (2) years’ experience in a finance department, providing support to management

•          Advanced skill level in Excel, PowerPoint, Word, and Adobe Acrobat required

•          Accounting background experience preferred

•          Excellent organizational as well as verbal and written communication skills; must be able to establish priorities; meet deadlines and multi-task

•          Must be able to work independently with minimal supervision and be able to work cooperatively in a group setting

•          Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

•          Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated integrity, honesty, poise, tact, and diplomacy

•          Must be able to interact and communicate with individuals at all levels of the organization in a professional manner