Position Description

Administrative Assistant III
Location Fresno
Requisition Number 3899
# of openings 1
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Title: Administrative Assistant III

Classification: Non-Exempt

Actual offers will be determined by the candidate’s creditable years of experience in conjunction with internal equity considerations and based on the organization’s current compensation practices.

Job Location: Fresno, CA

Job Code: 504

Job Summary

Works within the vision, mission, and philosophy of the agency.  Provides advanced and/or confidential administrative support for staff in assigned program or department.

Essential Duties

1. Provides a variety of administrative support activities including but not limited to schedule management, reconciliation of expense reports, mileage claims, and other routine tasks.

2. May serve as a mentor or coach to other Administrative Assistants, distributes work to others, and leads work/project completion.

3. Independently completes special projects (e.g. researching history or expenditures for information, reports or presentations).

4. Produces and formats accurate and timely reports, graphs and charts, e.g. organization charts and timelines.

5. Utilizes Personal Computer (PC) applications. May extract data from agency systems or other sources to complete reports.

6. Creates PowerPoint presentations.

7. Participates in committees or work teams or related agency activities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees are responsible for keeping job requirements up to date. This can include but are not limited to certifications, licensure, and maintaining a clear criminal record.

Education Requirements

High School Diploma, General Education Development (GED) or equivalent combination of education and experience required.

Experience Requirements

• Three (3) years experience in the field or related area with progressively responsible administrative or executive support activities required.

• Advanced skills with Microsoft applications (especially Word, Excel, PowerPoint, and Visio) required. Program Specific: Adobe product experience

Other Specific Requirements

• Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Child Abuse Index Check (CAIC) background clearance.

• Valid California Driver's license with two years’ experience driving and clean driving record may be required.

Work Environment/Conditions

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to use hands to handle or feel objects, tools or controls; reach with hands and arms; and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

In addition this position requires sitting, standing, walking, bending, and kneeling.

Employee Statement of Understanding

I have read and understand the job description for my position. I am able to perform all of the essential functions of this position. I agree to successfully complete all required training indicated for this position. I agree to keep all of my required certifications and licenses current and up to date and provide proper documentation of the same to the Human Resources Department. I agree to comply with all Agency policies and procedures. I agree to comply with the agency compliance plan and all laws, rules, regulations and standards of conduct relating to my position. As an employee, I understand my duty to report any suspected violations of the law or the standards of conduct to my immediate supervisor. As an employee, I will strive to uphold the mission and vision of the organization. All employees are required to adhere to the values in all their interactions with youth and families and fellow employees.

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