Administrative Assistant

Location: Vancouver
Job Code: 331
# of Openings: 1

Description

ADMINISTRATIVE ASSISTANT 

Smythe LLP is seeking an organized and hardworking Administrative Assistant for our Langley office. The ideal candidate will have a proven track record as a detailed orientated, tech-savvy and resourceful administrator with strong written and verbal communication skills. 

Our Firm 

Smythe LLP is a member of Allinial Global and is one of the largest independent mid-sized firms in Vancouver and British Columbia. Established in 1980, we are recognized for exceptional work in the areas of assurance, taxation and business advisory services for private and public companies, family-owned businesses and not-for-profit clients.

We have a depth of experience and expertise in many industry sectors, including real estate and construction, hospitality, technology and resource industries. Our website is www.smythecpa.com.

The Opportunity  

As part of the Administrative Support Team, you will help ensure efficiencies in the office's day-to-day operations and help support the work of senior management.  

Responsibilities

  • Provide support Partners and Managers with various administrative needs such as: calendar management, arrange and coordinate meetings, travel and other arrangements
  •  Support Partners to ensure tasks and deadlines are met
  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
  • Answer and manage incoming calls from clients or potential clients
  • Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed. 
  • Liaise with internal staff at all levels to resolve administrative inquiries
  • Draft minutes of meetings for review
  • Prepare client materials and documents
  • Maintain electronic filing system
  • Prepare written responses to routine enquiries (CRA follow-up correspondence, forward mail to clients etc.)
  • Assist in the preparation and submission of time and expense reports for the partner(s) supported.
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Update and ensure the accuracy of the organization's databases
  • General clerical duties include: scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required.

Requirements

  • 2+ years of experience in an office environment; professional services firm preferred;
  • Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications;
  • Proficiency with use of email, word processing, spreadsheet, database and presentation software and use of the internet;
  • Ability to handle a large variety of details and to work with all levels of the organization;
  • Proven ability to deal with sensitive materials with a high degree of tact and discretion;
  • Professional demeanour;
  •  Excellent client service and interpersonal skills;
  • Excellent command of verbal and written English, with proven ability to communicate clearly and professionally;
  • Multi-task effectively and apply project management skills efficiently, such as time management, meeting deadlines, communication, organization;
  • Self-motivated and willing to take the initiative;
  • Excellent judgment and strong problem-solving skills;
  • Excellent client service and interpersonal skills;
  • Team player;
  • Ability to problem-solve;
  • Attention to detail and pride of one's work;
  • Willing to be flexible and available for overtime as needed.

The Smythe Advantage

At Smythe we are committed to the development of our people. We offer ambitious people opportunities to challenge themselves and advance their career not only in a technical manner but also in business development and community support. Our culture is highly supportive and embraces diversity. Our benefits include:

  • Health and dental coverage
  • Annual wellness fund
  • Three weeks paid vacation
  • Ergonomic sit-stand workstations 
  • An active social committee that coordinates firm-wide social events to promote collaboration and people connections
  • A wellness committee that is committed to bringing employee health and wellness to the Firm by promoting and supporting physical and mental health
  • A Joint Health and Safety Committee and Return to Work Task Force to ensure we are working in a safe work environment during the pandemic
  • A sustainability and community committee that focuses on coordinating initiatives that allow us to give back to our community and make the Firm more sustainable 

We offer ambitious people opportunities to challenge themselves and advance their career in the areas of technical learning, people development, business development and community support. 
We thank you for your application; however, only successful applicants will be contacted.





Are you a returning applicant?

Previous Applicants:

If you do not remember your password click here.

Back to Search Results

New Search


Powered By Taleo


Sign up to receive our newsletter