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Job Overview:
The Senior Accounting Clerk position is responsible for providing support to the accounts receivable, business office.
Accountabilities:
- Perform accounts receivable functions (invoicing, payment application, OHIP including Shadow billings, WSIB billings, Interim Federal Health (IFH), and perform collection activities).
- Be available to support payment office hours – 8am to 8pm Mon to Fri
- Patient Funding Support
- Work collaboratively with Care Coordinators, Social Workers, OT and PT staff to enhance patient’s income and funding sources for mobility devices (Ontario Works, Trillium Drug Plan).
- Locate sources of available funds to assist patients in purchasing medical equipment, devices and services as required.
- Provide assistance in handling patient and family inquiries with regard to funding and payment issues.
- Invoicing
- Handle patient, and family inquiries and conduct interviews of Complex Continuing Care patients to assess and determine financial responsibility for Co-Payment.
- Verify insurance benefits for preferred accommodation requests.
- Process invoices, and recurring charges based on Financial class – Insurance companies, WSIB, Interim Federal Health, Self-Pay, and Sundry.
- Update patient census tables in Accounts Receivable system where required, to ensure ward charges are generated accurately.
- Cash Receipts
- Process daily receipt functions (receiving payments, issuing receipts and recording transactions)
- Process receipts from other division with the hospital (Prosthetics, Foundation, etc.)
- Process patient refunds upon discharge for EFT payment by Accounts Payable.
- Prepare, review and post daily transaction batches and prepare bank deposits.
- Strict monitoring and analysis of Aged Accounts Receivable report with follow-up/collection on overdue accounts.
- Prepare and update monthly Pre-authorized Payment (PAP), credit card payments for patients and non-patients.
- Patient Trust Accounts
- Processing disbursements and deposits for Patient Trust Accounts
- Process replenishment of Petty Cash (i.e. Patient Trust Accounts)
- Collections
- Generate and review Aged Accounts Receivable report and perform collection activity on overdue accounts.
- Strict monitoring and analysis of Aged Accounts Receivable report with follow-up/collection on overdue accounts.
- Customer Service
- Handle patient, and family inquiries related to Accounts Receivable or funding support.
- OHIP
- Record various transactions into Accounts Receivable and OHIP processing systems
- Process, submit and reconcile OHIP and insurance claims.
- Prepare payment requisition forms for physician OHIP professional fees.
- Back-up Coverage
- Provide relief coverage to peer Senior Accounting Clerk positions (vacation, break-times, etc.)
- Month-end Reporting
- Responsible for accuracy of the Accounts Receivable sub-ledger.
- Prepare account reconciliation of corresponding general ledger balance sheet accounts.
- Prepare AR statistical and month-end reports.
- Be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors including:
- Compliance with the safety standards of the hospital and applicable legislation
- Identification and prevention of safety issues and problems
- Taking corrective action, where possible
- Attendance at safety meetings/training/updates in accordance with the Centre’s standards.
- Ability to work in a manner that exemplifies the core values of West Park: Excellence, Respect, Trust, Collaboration and Accountability
- Evidence of good performance history and attendance record
Key Qualifications:
- Post-secondary education and/or minimum of two to three years of recent work experience in general accounting
- Completion of a 2 year college certificate/diploma program preferred
- Recent experience two (2) years in Accounts Receivable in a fast-paced dynamic business environment
- Working knowledge of INFOR Healthcare Cycle Management System (HRCM) System preferred
- Intermediate computer skills (Microsoft Office Suite)
- Working experience with accounting software
- Excellent interpersonal, both written and verbal communications and organizational skills
- Exemplary customer service skills
- Demonstrated accuracy, attention to detail and ability to meet deadlines as well as detect and communicate all discrepancies
- Typing skill with minimum speed of 60 wpm
- Knowledge of accounting policies and procedures
- Evidence of satisfactory attendance and punctuality
West Park Healthcare Centre employees are required to be fully vaccinated as a condition of hire in accordance with the hospital’s COVID-19 Immunization Policy. Accommodations to this requirement under the Ontario Human Rights Code may be available subject to supporting evidence.
At West Park Healthcare Centre, we are committed to fostering an inclusive and accessible environment, an important part of living our brand. We are dedicated to building a workforce that reflects the diversity of the community.
Our accessible employment practices are in compliance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please indicate this in your cover letter. For further assistance please contact the Human Resources Department at recruitment@westpark.org or call (416) 243-3600 extension 4637.
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