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<p>Candidate Privacy Notice</p>
<p>Scope and Overview</p>
<p>Alcami Corporation is committed to protecting the privacy and security of your personal data. This Privacy Notice describes how Alcami Corporation and its subsidiaries, affiliates, and related entities (collectively, “Alcami,” “we,” or “us”) collect and process personal data about you during the application and recruitment process. This Privacy Notice applies to job applicants located in the European Union only.</p>
<p>This Privacy Notice describes the categories of personal data that we collect, how we use your personal data, how we secure your personal data, when we may disclose your personal data to third parties, and when we may transfer your personal data outside of your home jurisdiction. This Privacy Notice also describes your rights regarding the personal data that we hold about you including how you can access, correct, and request erasure of your personal data.</p>
<p>We will only process your personal data in accordance with this Privacy Notice unless otherwise required by applicable law. We take steps to ensure that the personal data that we collect about you is adequate, relevant, not excessive, and processed for limited purposes.</p>
<p>Collection of Personal Data</p>
<p>For purposes of this Privacy Notice, personal data means any information about an identifiable individual collected in connection with the recruitment process. Alcami may collect personal data directly from you, as a job applicant, or may receive personal data from third parties, for example, in connection with a background, employment, or reference check, subject to your consent where required by law. Personal data excludes anonymous or de-identified data that is not associated with a particular individual. We may collect, store, and process the following categories of personal data, some of which we require in connection with our recruiting activities:</p>
<ul>
<li>Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.</li>
<li>Work history and other relevant experience including information contained in a resume, Curriculum Vitae (CV), cover letter, or job application.</li>
<li>Education information including degrees awarded, transcripts, and other information provided in support of the job application.</li>
<li>Information collected during phone screenings and interviews.</li>
<li>Details regarding the type of employment sought, desired salary, willingness to relocate, job preferences, and other information related to compensation and benefits.</li>
<li>Reference information and information received from background checks, where applicable, including information provided by third parties.</li>
<li>Information related to previous applications to Alcami or previous employment history with Alcami.</li>
</ul>
<p>Failure to provide or allow us to process mandatory personal data may affect our ability to accomplish the purposes stated in this Privacy Notice.</p>
<p>Use of Personal Data</p>
<p>We only process your personal data where applicable law permits or requires it in connection with carrying out our application and recruitment process, to take steps necessary to enter into an employment contract with you, where the processing is necessary to comply with a legal obligation that applies to us, for our legitimate interests or the legitimate interests of third parties, or with your consent if applicable law requires consent. We may process your personal data for the following legitimate business purposes:</p>
<ul>
<li>Identifying and evaluating job applicants, including assessing skills, qualifications, and interests for the purposes of determining suitability for the position for which you have applied.</li>
<li>Verifying your information and carrying out employment, background, and reference checks, where applicable, subject to your consent where required by applicable law.</li>
<li>Communicating with you about the recruitment process and your application.</li>
<li>Keeping records related to our hiring processes, for only as long as appropriate under the circumstances.</li>
<li>Creating and submitting reports as required by applicable laws or regulations.</li>
<li>To comply with our legal, regulatory, or other corporate governance requirements.</li>
<li>Analyzing and improving our application and recruitment process.</li>
</ul>
<p>In addition to using your personal data for the position for which you have applied, we may retain and use your personal data to inform you about and consider you for other positions that may be appropriate for you with your consent. If you would like Alcami to consider you for other positions, you may contact us as specified below under Contact Us and we will retain your personal data for that purpose.</p>
<p>We will only process your personal data for the purposes we collected it for or for compatible purposes. If we need to process your personal data for an incompatible purpose, we will provide notice to you and, if required by law, seek your consent. We may process your personal data without your knowledge or consent only where required by applicable law or regulation.</p>
<p>We may also process your personal data for our own legitimate interests, including for the following purposes:</p>
<ul>
<li>To prevent fraud.</li>
<li>To ensure network and information security, including preventing unauthorized access to our computer and electronic communications systems and preventing malicious software distribution.</li>
</ul>
<p>You will not be subject to hiring decisions based solely on automated data processing without your prior consent.</p>
<p>Collection and Use of Special Categories of Personal Data</p>
<p>We may collect and process the following special categories of personal data when you voluntarily provide them or we receive them from a third party with your consent, when relevant for a particular position to carry out our obligations under employment law, or as applicable law otherwise permits:</p>
<ul>
<li>Physical or mental health condition or disability status, including information obtained through drug screens, to determine appropriate workplace accommodations and evaluate fitness for a particular position.</li>
<li>Race or ethnic origin to comply with statutory obligations.</li>
<li>Previous criminal charges or convictions where relevant for the position.</li>
</ul>
<p>Where we have a legitimate need to process special categories of personal data about you for purposes not identified above, we will do so only after providing you with notice and, if required by law, obtaining your prior, express consent.</p>
<p>Data Sharing</p>
<p>We will only disclose your personal data to third parties where required by law or to our employees, contractors, designated agents, or third-party service providers who require such information to assist us with administering the recruitment process, including third-party service providers who provide services to us or on our behalf. We may use third-party service providers for various purposes, including, but not limited to, obtaining employment verification and background checks, and data storage or hosting. These third-party service providers may be located outside of the country in which you live or the country where the position you have applied for is located.</p>
<p>We require all our third-party service providers, by written contract, to implement appropriate security measures to protect your personal data consistent with our policies and any data security obligations applicable to us. We do not permit our third-party service providers to process your personal data for their own purposes. We only permit them to process your personal data for specified purposes in accordance with our instructions.</p>
<p>We may also disclose your personal data for the following additional purposes where permitted or required by applicable law:</p>
<ul>
<li>To other members of our group of companies (including outside of your home jurisdiction) for the purposes set out in this Privacy Notice and as necessary to administer the application and recruitment process.</li>
<li>As part of our regular reporting activities to other members of our group of companies.</li>
<li>To comply with legal obligations or valid legal processes such as search warrants, subpoenas, or court orders. When we disclose your personal data to comply with a legal obligation or legal process, we will take reasonable steps to ensure that we only disclose the minimum personal data necessary for the specific purpose and circumstances.</li>
<li>To protect the rights and property of Alcami.</li>
<li>During emergency situations or where necessary to protect the safety of persons.</li>
<li>Where the personal data is publicly available.</li>
<li>If a business transfer or change in ownership occurs and the disclosure is necessary to complete the transaction. In these circumstances, we will limit data sharing to what is absolutely necessary and we will anonymize the data where possible.</li>
<li>For additional purposes with your consent where such consent is required by law.</li>
</ul>
<p>Cross-Border Data Transfers</p>
<p>We will transfer the personal data we collect about you outside of the EU to the United States, as necessary for our employment relationship with you and for the purposes set out in this Privacy Notice. There is an adequacy decision by the European Commission in respect of the United States. This means that the United States is deemed to provide an adequate level of protection for your personal information under Privacy Shield principles. Where needed, we will rely on Model Clauses for the transfer of data as approved by the European Commission. If you require further information about these protective measures, you can request it from privacy@alcaminow.com or by reading Alcami’s Privacy Policy located at <a href="http://www.alcaminow.com/">www.alcaminow.com</a>.</p>
<p>Data Security</p>
<p>We have implemented appropriate physical, technical, and organizational security measures designed to secure your personal data against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal data to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.</p>
<p>Data Retention</p>
<p>Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, as required to satisfy any legal, accounting, or reporting requirements, or as necessary to resolve disputes. To determine the appropriate retention period for personal data, we consider our statutory obligations, the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes we process your personal data for, and whether we can achieve those purposes through other means. </p>
<p>Under some circumstances we may anonymize your personal data so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.</p>
<p>If you are offered and accept employment with Alcami, the personal data we collected during the application and recruitment process will become part of your employment record, and we may use it in connection with your employment consistent with our employee personal data policies. If you do not become an employee, or, once you are no longer an employee of Alcami, we will retain and securely destroy your personal data in accordance with our internal policies and applicable laws and regulations.‌</p>
<p>Rights of Access, Correction, Erasure, and Objection</p>
<p>It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during the recruitment process. By law you may have the right to request access to, correct, and erase the personal data that we hold about you, or object to the processing of your personal data under certain circumstances. You may also have the right to request that we transfer your personal data to another party. If you want to review, verify, correct, or request erasure of your personal data, object to the processing of your personal data, or request that we transfer a copy of your personal data to another party, please contact us at privacy@alcaminow.com. Any such communication must be in writing.</p>
<p>We may request specific information from you to help us confirm your identity and your right to access, or to provide you with the personal data that we hold about you or make your requested changes. Applicable law may allow or require us to refuse to provide you with access to some or all of the personal data that we hold about you, or we may have destroyed, erased, or made your personal data anonymous in accordance with our retention obligations and practices. If we cannot provide you with access to your personal data, we will inform you of the reasons why, subject to any legal or regulatory restrictions.‌</p>
<p>Right to Withdraw Consent</p>
<p>Where you have provided your consent to the collection, processing, and transfer of your personal data, you may have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, contact us at privacy@alcaminow.com.</p>
<p>Changes to This Privacy Notice</p>
<p>We reserve the right to update this Privacy Notice at any time, and we will provide you with a new Privacy Notice when we make any updates. If we would like to use your previously collected personal data for different purposes than those we notified you about at the time of collection, we will provide you with notice and, where required by law, seek your consent, before using your personal data for a new or unrelated purpose. We may process your personal data without your knowledge or consent only where required by applicable law or regulation.‌</p>
<p>Contact Us</p>
<p>If you have any questions about our processing of your personal data or would like to make an access or other request, please contact us at privacy@alcaminow.com. If you are unsatisfied with our response to any issues that you raise, you may have the right to make a complaint with the data protection authority in your jurisdiction by contacting the data protection authority.</p>
<p>Effective Date: May 16, 2018</p>
<p>Consent</p>
<p>I acknowledge that, I received a copy of Alcami Corporation’s Privacy Notice and that I read and understood it. I consent to the processing of my personal data and special categories of personal data in accordance with the Privacy Notice and for all of the purposes set forth therein. I consent to the cross-border transfer of my personal data and special categories of personal data.</p>
Candidate Privacy Notice
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I acknowledge that I have read this Application for Employment and hereby certify that the facts set forth in this document are true and complete to the best of my knowledge. I certify I have not withheld any requested information. I further acknowledge that I read and understood each and every question and was provided the opportunity to ask questions regarding this application and the hiring process. I understand that any false, incomplete or misleading information given by me on this application is sufficient cause for rejection of this application. I also understand and agree that any such false, incomplete, or misleading information discovered on this application at any time after I am employed may result in my dismissal.
I authorize an investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision including interviewing any references and previous employers listed. I also authorize the references and previous employers listed to give the Company all facts, opinions and evaluations concerning my previous employment and any other information they may have, personal or otherwise, and release all such parties from any liability which may allegedly arise from furnishing such information to the Company, including, but not limited to, any liability for defamation or invasion of privacy. If I am offered employment, I understand that such an offer will be conditioned upon satisfactory results of a background investigation, criminal background investigation, and medical examination or inquiry, including a drug test. I acknowledge that my failure to submit to such investigations or examinations will be grounds to disqualify me from further consideration for employment, or if I am already employed, may result in my immediate dismissal. I understand that during my employment I am required to abide by all rules, regulations, policies and procedures of the employer. However, I further understand that neither the policies, rules, regulations of employment, nor anything said during the interview process shall be deemed to constitute the terms of an implied employment agreement.
I agree that if Alcami employs me, I will be free to leave employment at any time for any reason and that Alcami is free to separate my employment at any time and for any reason with or without prior notice unless there is a written agreement signed by a direct officer or authorized designee of Alcami which requires otherwise. I understand this is called “employment at will”, and no one other than a direct officer or authorized designee of Alcami has the authority to alter this arrangement, to enter into an agreement for employment, or to make any agreement or arrangement contrary to the at-will nature of my employment. Furthermore, I understand that any such agreement that is contrary to the at-will nature of my employment must be in writing and executed by an officer or authorized designee of Alcami.
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