Position Description

Japanese speaking, HR Admin Assistant (1 Year convertible, Up to $3.5K)
Job Code 16492
Job Placement Location Singapore
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  • Our Client is a well-established Japanese MNC.


HR Admin

  • Prepare reports and documents for on-boarding/off-boarding process.
  • Update organization chart and staff list.
  • Checking of monthly staff claims.
  • Assist HR manager in MOM survey.
  • Assist HR manager in benefits and company house leasing for expatriate staff.
  • Assist in permanent staff records such as collating the leave records, MC records, and staff benefits.
  • Access Card Management.
  • Assist HR manager for compliance check of staff.
  • Assist in other ad-hoc duties as assigned.

Contract and Vendor Management                        

  • Maintain/update physical and digital personnel records of contract and vendor staff.
  • Maintain/update leave and MC records of contract, vendor staff, collect vendor invoice with timesheet and leave record from respective project team and pass to accounting staff.
  • Assist Contract Officer in preparing documents for internal process, keep tracking contract renewal, and save original contract.
  • Assist in other ad-hoc duties as assigned.

General Affairs Admin

  • Assist HR Manager in preparation of HR reporting to Head Office in Japan.
  • Assist in Secretarial tasks such as business travel arrangements for staff and HO VIP guests.
  • Assist in Office Admin and Clerical Duties such as managing courier services, incoming mails and telephone calls, checking of mailbox, office supply purchase, filing and documentation, D&D arrangement.
  • Assist in other ad-hoc duties as assigned.

Requirements:   ​​​

  • Diploma or Degree in Human Resource.
  • Minimum 5 years' relevant working experience in similar capacity (HR or Contract Admin and General Affairs)in Japanese MNC will be advantageous.
  • Possess Japanese Language skill (Business Communication Level) is highly preferred, as to liaise with Japan HQ.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office applications, including MS Excel and PowerPoint.
  • Outgoing and pleasant personality with an open mindset, work well as team member.
  • Meticulous and have a positive working attitude.
  • Able to meet dateline and prioritize tasks.
  • Able to start work immediately (June 2020) and commit for the entire contract duration.

​​Other Information:

  • One (1) Year Contract (Convertible based on work performance).
  • Working Location: CBD.
  • Working Hours: Mondays to Fridays, 9am to 6pm.
  • Critical: Due to the organization's affirmed support and commitment to developing a Singaporean core, this role is only available to Singaporeans.

To apply, please visit www.gmprecruit.com and search for Job Reference: 16492.
To learn more about this opportunity, please contact Novita Tan at novita.tan@gmprecruit.com
We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Novita Tan | Registration No: R1220374

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