► Law Firm
► Office Shift Hour
► Working Location: Raffles Place

► 5 months contract (Dec 2020 – Apr 2021)

Responsibilities:

• Attend to switchboard professionally.
• Retrieve voicemail from the main telephone line and pass messages on to appropriate staff. 
• Greet visitors courteously, advise the relevant staff of their presence, guide visitors to the meeting rooms, and organize their refreshments. 
• Allocate desk / rooms for overseas guests and ensure that the phones and computers are ready prior to arrival of guests
• Control bookings of conference rooms and audio / visual equipment are ready, including coordinating with IT team to set up equipment for video conferencing
• Ensure the reception area and conference rooms are tidy at all times, and furniture is cleaned
• Record incoming and outgoing courier (including HK & London pouches), ensure client / matter numbers are accurately reflected on waybills before filing them, arrange courier pickups and deliveries. 
• Reconcile courier invoices for chargeable / non-chargeable accounts for Finance
• Place orders of pantry, fruits and water supplies.
• Check and record suppliers' invoices before submitting to Finance / HR & Business Services Manager for approval
• Circulate daily absence info emails and following up of leave applications for absentees. 
• Organise and circulate secretarial support cover emails

Requirements:

• Degree with 4 years of experience in similar capacity in a Professional/MNC environment
• Possess good customer service, confident and mature deposition

To apply, please visit to www.gmprecruit.com and search for Job Reference: 17144

To find out more about this opportunity, please contact Summer at summer.thung@gmprecruit.com

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Summer Thung | Registration No: R1871138