Position Description

Secretary (Up to $4000 / Contract / Immediate / West)
Job Code 17169
Division GMP TECHNOLOGIES (S) PTE LTD (EA Licence:11C3793)
Job Placement Location Singapore
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► MNC, Pharma Manufacturing Industry
► Office Hour
► Working Location: Buona Vista

► 12 months contract (Subject to renewable/extension)



  • Perform calendar management
  • Re-schedule meetings in accordance to Manager’ availabilities taking into considerations meetings prior to and post to the said meetings ensuring sufficient turnaround time for e.g. to walk from one meeting to another as well as flight departure and landing timings
  • Schedule meeting for Manager within reasonable working hours considering Managers’ time zone and meeting invitees’ time zone
  • If required by Manager, to ensure food is ordered and served at timings required by Managers for meeting
  • Perform monthly travel and entertainment expenses claim on a timely basis
  • Perform meeting materials printing as required by Manager at least one day prior to meeting
  • Manage visa and travel arrangements for Manager and team
  • To arrange for newcomers’ MUDID, laptop, locker set up, induction to Manager’s team
  • To arrange for exit clearance for leavers from Manager’s team
  • To update Organization Chart of Manager’s team and store in respective folder as instructed by Manager
  • To perform any other ad-hoc jobs as may be assigned by Manager including organizing farewell/welcome lunches, organizing Regional/Global/Local/External meetings/workshops sponsored by Manager or Manager’s team members, raising tickets to WREF/HR/IT for resolution of Manager’s issue/Manager’s team issue, performing application updates to Manager’s Company phone, etc



  • Secretarial and administrative knowledge
  • Analytical/Problem solving Knowledge
  • International mind set
  • Analytical/Problem solving experience
  • Business acumen


To apply, please visit to www.gmprecruit.com and search for Job Reference: 17169

To find out more about this opportunity, please contact Summer at summer.thung@gmprecruit.com

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Summer Thung | Registration No: R1871138

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