Position Description

Business Support Administrator (Penjuru, Minutes meeting, Up to $4.5K)
Job Code 19929
Job Placement Location Singapore
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  • Our Client is an European MNC, a Chemical and Oil & Gas industry.


Administration Support and Coordination

  • Organize and chair coordination meetings such as: MoC, Action Trackers (e.g. Enabon), Trust-and-Verify coordination. 
  • Coordinate, maintain records and minutes of meeting on decisions made and follow up actions.
  • Develop activity schedule and communicate status and progress.
  • Assist Terminal Manager in planning programs and events.  
  • Provide Administrative/Clerical support to all Departmental Managers and fellow colleagues.
  • Support the Terminal Team in Administrative tasks and TM Office in Purchase request registrations. 
  • Monitor and track TMO budget and operational expenditures.


  • Provide regular terminal performance reports to TM and external stakeholders.
  • Monitor and track the terminal KPI’s, team actions and prepare necessary reports.
  • Manage, coordinate, and prepare presentation materials for executive management and other stakeholders.
  • Make recommendations regarding operational improvements for ongoing program administration.

Logistic Support

  • Source office supplies and maintain pantry stock.
  • Manage & track Security Access.
  • Support team logistics such as shuttle bus arrangements.
  • Act as the focal point for the canteen operation, tenanted units and housekeeping.

Stakeholder Management

  • Act as a central point of contact to the internal and external stakeholders of the Terminal, inclusive of the engagement with the front-line personnel.
  • Ensure positive engagement with stakeholders.
  • Support terminals in servicing internal and external customers.
  • Act as a coordinator between terminal staff and other departments.


  • A Diploma or Bachelor’s Degree.
  • Minimum 5 years working experience in Office management, Document Control and General Management; from Shipping, Oil & Gas or Marine industry.
  • Good verbal and written communication skills.
  • Strong interpersonal, organizational and problem solving skills
  • Detail oriented and proactive.
  • Excellent stakeholder management and relationship skills.
  • Able to work independently, with ability to support an e-business environment.

Other Information:

  • Working Location: Penjuru Terminal (Transport pick-up is provided from Jurong East MRT).
  • Working Hours: Mondays to Fridays, 8.30am to 5.30pm.
  • Critical: Due to the organization's affirmed support and commitment to developing a Singaporean core, this role is only available to Singaporeans.

To apply, please visit www.gmprecruit.com and search for Job Reference: 19929.
To learn more about this opportunity, please contact Novita Tan at novita.tan@gmprecruit.com
We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Novita Tan | Registration No: R1220374

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