Secretary Cum Office Administrator
Work Day: 5 day work week for a full time role, 8.45am to 5.45pm
Duration of Contract: 3 to 4 Months (June to August/September)
Individual Contributor
Report: COO
Responsibilities:
To Provide secretarial support the management and other perosonnel across the company.
Office Administrator duties:
To manage relationships with various vendors, suppliers, contractrs, office obuilding management To monitor and maintain sufficient stock for office supplies and consumables e.g. stationery, pantry items, etc
T o manage itineraries and bookings for business trips
To manage office assets (hardware, software, licenses) and maintain the record
To schedule meetings, support meeting preparations: Collate information and internal slides, take minutes of meetings and act upon accordingly
To manage office mails and courier services and attend to visitors
To disseminate information across the Company and with third parties in timely manner
To support in maintain and renew Office Insurances policies e.g. Work Injury Compensation Insurance, Professional Indemnity, GCL
To organize and maintain filing of hardcopy documents and keep proper record of the respective softcopy
To support Company’s social media platform and Company’s website: Collect input from other departments and upload news and/or new content
To support in ACRA Business profile and GeBIZ matters
To support in implementing Covid-19 measures at workplace
HR Administration
Project Admin Support
Requirements:
· Good command of English: speaking and writing
· 5 years of relevant experience in office administrative management
· Excellent multi-tasking and organizational skills
· Attention to details
· Able to respond to the requirements of the dynamic international work environment
· Ability to work under pressure, tight deadlines and accommodate to last minute changes under a fast-paced work environment
· This role is required to work in the office
To learn more about this opportunity, please contact Remus Gan at Remus.Gan@gmprecruit.com
We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972
EA License No: 09C3051