Position Description

Executive Assistant (Engineering Services MNC)
Job Code 21071
Job Placement Location Singapore
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  • Manage the Division Head’s diary prioritising key meetings and events whilst being able to balance the demand for meetings with ensuring reasonable breaks.
  • Coordinate Executive Leadership team meetings, conference calls and annual events and build a disciplined routine for managing these.
  •  Be able to anticipate demand of future meetings and proactively take ownership of appropriately planning for these.
  • Manage high volume, complex overseas and domestic travel arrangements, including flight schedules, visa preparation, passport renewals, transport, and accommodation arrangements, liaising with local contacts and currency where appropriate.
  • Understand the Division’s key priorities and objectives to help effectively manage day to day activities and long-term plans.
  • Proactively manage the organisation of key documents including agendas, minutes, reports etc so the Division Head can operate most effectively in meetings and in their decision making. Where required also ensure that the right documents are issued to the other key stakeholders in a timely manner.
  • Collaborate with the wider Executive Business Support Team in sharing of ideas and best practice and support in resolving any challenges.
  • Produce and draft documents including reports and presentations as required, ensuring these are consistent with company branding guidelines and existing templates.
  • Manage a varied workload and remain agile when resolving conflicting priorities to meet and dealing with changing requirements.
  • Always remain compliant with all company procedures and policies as well as maintaining confidentiality and discretion.
  • Manage the expenses and invoices in line with Code of Conduct and best practice.


  • Executive Assistant experience (at least 3 to 5+ years) dealing with C-suite level/ Senior PA experience at Director level.
  • Experience of using the Outlook Suite, One Note, One Drive and Microsoft Teams.
  • Preferably with experience from similar engineering related industries
  • Experience of dealing with sensitive issues and highly confidential material.
  • Excellent communication skills both in person and virtually to effectively engage with a variety of stakeholders.
  • Excellent organisation skills - has the ability to prioritise and anticipate demand to plan accordingly.
  • Strong attention to detail whilst managing high volumes of work.
  • Is comfortable in utilising digital technology to support people remotely and is familiar with forging a strong connection even when others are operating remotely during periods of travel.
  • High personal and professional standards.
  • Strong emotional intelligence, self-awareness, and acts with empathy.

To apply, please visit www.gmprecruit.com and search for Job Reference: 21071.
To learn more about this opportunity, please contact XinYi at xinyi.chai@gmprecruit.com.

We regret to inform that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd   |   EA Licence: 09C3051   |   EA Personnel: XinYi   |   Registration No: R1328898

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