Position Description

Senior Exec/AM - Contract & Vendor Management
Job Code 22159
Job Placement Location Singapore
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The incumbent will support Reporting Officer in the management of vendors to fulfil service contract obligations. He/She will also assist with all related planning, coordination, staffing and administration of daily operations. He/ She is accountable to the Institution Lead, Group Hospitality for proper contract management and smooth operationalisation at the institutional level. 

Job Responsibilities

  • Ensure contract management and administration are fully compliant with contract terms and conditions, as well as the group's Contract Management Policy and Audit Compliance 
  • Analyse all requirements and provisions in contracts, including terms and conditions to work with vendor on implementation and compliance 
  • Conduct workforce qualifications/ competency assessment before allowing deployed staff to work in certain critical areas in the hospital
  • Ensure all services rendered by the vendors meet the service standards set in the KPIs and users expectation 
  • Ensure vendor performance reports are validated using source data 
  • Conduct sampling check on the accuracy of contract KPIs that are compiled manually at 
    institutions monthly 
  • Ensure contract checklists are completed when verifying the contract and vendor performance monthly 
  • Escalate issues to Institution Lead, Group Hospitality if necessary 
  • Oversee daily operations, attend to user department requests and troubleshoot issues with vendor (if any)
  • Raise Purchase Requests/ Purchase Orders for the procurement of institution specific purchases in accordance with NUHS Procurement Policy 
  • Ensure vendor is compliant with Workplace Safety regulations 
  • Ensure institution BCP is in place with drills being planned and validated annually 
  • Manage in-house inventory (e.g. linen) (if applicable) 
  • Ensure fixed assets are tracked, accounted for and maintained according to maintenance plan (e.g. patient trolleys, wheelchairs, food trolleys) 
  • Ensure that contracts are executed accordingly, all KPIs are verified, with contract checklists completed and supporting documents appended, before submitting payment to Institution 
    Lead for approval 
  • Work with Institution leads on the actions to be taken for non-performance 
    Maintain good documentation (e.g. records of all contracts, records, reports, documentation, minutes of meetings with vendors) 
  • Assist Institution Lead to collate required expenses during the annual and multi-years budgeting exercise 
  • Ensure budget is utilised according to planned activities 
  • Coordinate with Finance to ensure correct billing according to contractual obligations 
  • Lead or participate in assigned projects and tasks assigned by Institution Lead, Group Hospitality

Job Requirements

  • Bachelor Degree in any discipline 
  • A critical thinker, self-motivated and able to work as part of a multi-disciplinary team. 
  • Good writing and presentation skills 
  • Analytical, meticulous and high level of initiative
  • Good team player 
  • Strong interpersonal skills 

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: 22159

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

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