Responsibilities:
- Providing business and administration support to the Sales Department (travel / logistics arrangements, order processing, presentation materials preparation, and related events and activities), ensuring smooth workflow and e fficiency and helping the team meet its targets by handling the important administrative tasks while ensure compliance.
- The main focus of this position will be directed towards the completion of required paperwork and assigned duties to enable the Sales team to focus in meeting Sales Revenues.
- Maintain and update sales’ and customer’s records.
- Arrange TAs/PJ members logistics including travel arrangements, visa’s, permits.
- Gather TA timesheets and necessary information/documents, prepare invoices.
- Check Inward/Outward remittance and update the status to HQ.
- Use internal system to book order, input cost and issue purchase requisition.
- Attend meetings with customer together with sales team.
Sales Support
- Maintain and update sales’ and customer’s records.
- Generation of periodical reports, and other statistics for the Sales Department.
- Organize meetings, logistics including travel arrangements, visa’s, permits to enter customer facilities.
- Team meeting reports and follow-up activities.
- Provision of administrative support to Sales Department team in preparation of quotations and contracts.
- Prepare and modify documents including correspondence, reports, presentations.
- Maintain an efficient document control, filing and retrieval system.
- Prepare agendas for meetings and prepare schedules.
- Open, sort and distribute incoming correspondence.
- Assist Sales team in ad-hoc project assignments, when required and any additional duties that may be allocated to you by the Company from time to time.
Requirements:
- Previous experience in Sales Support/Office Administration/Coordination/Customer Service role.
- Diploma/Degree in a Business Administration/Logistics/Supply Chain or related field.
- Detail-oriented and meticulous.
- Customer focused and ability to establish good working relationship.
- Understanding of sales performance metrics.
- Strong organizational skills with the ability to quickly assess, prioritizes work requests and meet deadlines.
- Good Operations Skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in ERP System. (e.g. SAP)
- Desire to continually improve.
- A team player with a high level of dedication.
- Strong sense of responsibility, initiative and commitment.
We regret to inform that only shortlisted candidates will be notified.
To apply, please visit www.gmprecruit.com and search for Job Reference: 22318
To learn more about this opportunity, please contact Jackie at jackie.ng@gmprecruit.com
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jackie Ng | Registration No: R22109024