Review and check vendor invoices received. Update to Purchase Orders/ Purchase Journals in financial system. Ensure expense code, department code, project code and fund codes are captured correctly.  

Liaise with vendor and internal party to follow up and resolve discrepancies between invoiced amount and receipt amount.  

Process approved vendor invoices for payment via Giro and/or other E-payment mode and send payment advice to vendors.  

Generate monthly vendor ledger listing to facilitate the reconciliation of vendor ledger to their Statement of Account.  

Perform monthly review of Purchase Orders to ensure that purchases of goods are delivered, and invoices are duly received by Finance.  

Manage beneficiary subsidies and liaise with external (RHs & Private DCs) and internal ( CommCare ) parties on the claims and payments of subsidies, as well as timely reconciliation, accrual and follow-up of discrepancies.  

Prepare general ledger journal and monthly closing activities.  

Create and monitor a system of controls, procedures, forms and schedules. Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.  

Maintain and manage the physical inventory and fixed asset management. Tag and conduct periodic physical counts of fixed assets and inventory and assist in audits and coordination with auditors  

Review for appropriate authorization and record fixed asset/inventory acquisitions and dispositions.  

Track the compilation of project costs into work-in-progress and close out those accounts once the related projects have been completed.  

Calculate depreciation for all fixed assets.  

Review and analyze the fixed assets/inventory valuation, accumulated depreciation, inventory obsolescence in their life cycle.  

Investigate the potential obsolescence of fixed assets and inventory.  

Conduct periodic impairment reviews for intangible assets.  

Participate in annual budget exercise including reviewing and consolidating Capex budget submission, computing projected/budget depreciation amount, preparing budget narrative/analysis for Capex/depreciation budget.  

Prepare weekly cashflow projection and monthly reports including creditors' aging, outstanding PO and accruals schedule.  

Prepare and submit quarterly/annual statistics reporting to Department of Statistics.  

Review journals, reports and reconciliations prepared by Deputy Executive or peers.  

Participate in new Finance system implementation project.  

Involve in Finance process review and improvement.  

Handle queries from vendors, auditors, other departments.  

Receive, open and distribute incoming mails.  

Perform any other duties assigned by the Supervisor.  

Degree or equivalent in Accountancy or Business-related discipline.  

Minimum 2 years of Accounting/Finance experience. Prior experience in asset/inventory management preferred.  

Self-driven and highly motivated.  

Organized and attention to details.  

Good communication and interpersonal skills.  

Teamwork and cooperation.  

Proficiency in Excel / Word / PowerPoint.  

Proficiency in reporting writing and analyses.