Job Responsibilities
- Provides secretarial and administrative support to President, Finance as well as Procurement & Logistics.
- Collate, format and distribute Monthly Reports from respective departments.
- Monitor and maintain of department-related training records, contracts and agreements, NDA, term sheets, meeting minutes etc
- Maintenance and updating of SAP for department/s on time administration, attendance and leave tracking.
- Assist appointed Company secretarial and HOD, Finance to ensure that all legal/statutory matters are promptly expedited and file within stipulated times.
- Arrangement & price negotiation for flight reservation, hotel accommodation, car rental or transfers, visa application etc with strict adherence to Company’s travel guidelines & economical considerations.
- Publisher/ Business Owner/Coordinator for Singapore Intranet.
- Coordinate VIP visit/meeting(s) logistics which may include agenda & presentation, fab tour, welcome sign, teabreak/lunches/dinner etc.
- Collect, sort and distribute department mails, correspondences and invoices.
- Perform ad-hoc duties assigned from time to time by President and his delegates.
Job Requirements:
- Attained secretary training and qualifications
- At least 5 years of experience as a Executive Confidential Secretary
- Proficient in MS Office Applications
- Good communication skills, good team player and able to work with all level of staff
- Self starter with initiatives
- Knowledge of basic programming for IntraNet Form posting would be helpful
Company Transport:
- Morning incoming: Pickup from Woodlands/AMK/Jurong East
- Evening outgoing: Woodlands/AMK/Jurong East/Hougang
Only shortlisted candidate will be notified.
To apply, please visit to www.gmprecruit.com and search for Job Reference: 22886
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766