Job Responsibilities

• Calendar and Schedule Management:
  
  • Manage calendar by scheduling and prioritizing meetings, appointments, and events.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Anticipate scheduling conflicts and proactively resolve them.
• Communication and Correspondence:
  
  • Act as a gatekeeper, screening and managing incoming emails, calls, and messages.
  • Draft, edit, and proofread correspondence, presentations, and reports on behalf of the executive.
  • Handle confidential and sensitive information discreetly.
• Information Management:
  
  • Maintain an organized filing system for documents, reports, and records.
  • Conduct research and gather information to support decision-making processes.
  • Prepare and distribute meeting agendas, materials, and follow-up action items.
• Project Support:
  
  • Assist in managing key projects and initiatives by coordinating tasks, deadlines, and resources.
  • Monitor project progress, track milestones, and provide regular updates to the executive.
  • Prepare project reports and presentations as needed.
• Relationship Management:
  
  • Build, engage and maintain strong working relationships with internal and external stakeholders.
  • Liaise with other executives, department heads, and team members to facilitate communication and collaboration.
• Event Planning:
  
  • Organize and coordinate internal and external events, conferences, and board meetings.
  • Handle logistics, invitations, catering, and other event-related tasks.
• Financial Administration:
  
  • Assist in budget management, expense tracking, and financial reporting.
  • Process invoices, claims, expense reports, and reimbursements on behalf of the executive.

Job Requirements

• Bachelor’s Degree with a minimum of 5 years of administrative experience or executive support roles, preferably in a corporate / executive C-suite setting
• Desire and ability to provide outstanding service, while upholding respect for others
• Exhibit professionalism by demonstrating personal accountability, effective work habits, empathy and teamwork
• Highly organized individual with the ability to exercise good judgement in diverse situations and balance multiple priorities, without sacrificing quality
• Resourceful and adaptable with strong-problem solving skills
• Proven ability to manage competing priorities and meet tight deadlines
• Excellent communication skills (written and verbal) 
• Strong command in English is required. Other language skills are desirable but not required.
• Excellent computer skills (M365 – Word, Excel, PowerPoint, Outlook, communication platforms)
• Technologically skilled with IT equipment
• Possess a high level of attention to detail
• Demonstrate discretion in dealing with confidential information in all aspects of work

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: 23298

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766