The Senior Executive/Assistant Manager will be part of the team that provides operational and administrative support in the running of the department and paediatric services.

This will involve overseeing the assigned service areas and facilitating coordination with relevant stakeholders to enable uninterrupted, seamless delivery of care.

 Responsibilities:

Ensure inpatient processes are in place:

• All wards daily operations are functioning run smoothly.
• Coordinate works between various departments (eg Facilities Maintenance for minor works.)
• To work with stake holders in development, planning and execution of clinical programmes and initiatives to achieves workplan targets.
• Work with Nursing team to raise necessary procurement for repairs and new equipment under Paeds Home Care Programme and Neonatal Home Equipment Loan Programme.
• Participate in the Redevelopment for the Inpatient Wards.

Finance

• Assist inpatient wards in pre-budget preparation, budget submission with justification to Finance.
• Assist the team with the procurement process (includes submitting for approvals, reviewing financial justifications etc) and oversee the procurement to ensure it is purchased within approved budget and its financial year.
• Monitor the utilisation of approved budget.

Case and Debt Management

• Case and debt management of non-resident (NR) bill related issues.
• Regularly monitoring of patient’s high-cost bills, to work with relevant departments to ensure prompt collection of deposits and outstanding bills.
• Point-of-contact for Patient Liaison Centre (PLC) on all NR referrals to Paediatric, Neonatology and Paediatric Surgery.
• To attend fortnight meetings with Business Office.
• To work closely with Clinical team, financial counsellor in Clinic on bill deposit collection and facilitate the NR request.

Inpatient Costing of Clinical Services

• Work closely with Clinicians, Nursing, Finance and other stakeholders to ensure cost of clinical services are up to date. This involves regular review and maintenance of the inpatient service codes.

Sponsors Partner Portfolio

• Manage and support Partners’ query and request.
• Review and renew Partners’ agreement/MOU.

Others administrative duties

• Coordinate meetings, collate agendas and minutes taking for monthly department meetings.
• Assist in data extraction, monitoring and tracking department performance targets (inpatient related).

Office of Operations Risk Governance Lead

• Serve as a Point of Contact for OORG matters for the department in partnership with other Office of Operations Risk Governance Team.
• Attend quarterly OORG meetings.
• Assist to consolidate replies from various service units in the department and submit.

Requirements:

• Min Degree in any field.
• Responsible, motivated, and able to perform under pressure.
• Has initiative and able to work independently and as well as in a team.
• Analytical and with good problem-solving skills.
• Good inter-personal and communication skills.
• Proficient in Microsoft Word / Excel / PowerPoint.

We regret to inform that only shortlisted candidates will be notified.         

To apply, please visit www.gmprecruit.com and search for Job Reference: 23398

To learn more about this opportunity, please contact Jackie at  jackie.ng@gmprecruit.com      

GMP Recruitment Services (S) Pte Ltd   |   EA Licence: 09C3051   |   EA Personnel: Jackie Ng   |   Registration No: R22109024