Position Description

Budgets and Contracts Analyst
Location United States of America
Recruitment Type Local
Position Code 22-135
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Job Summary:

HarvestPlus seeks a highly motivated Budgets and Contracts Analyst to join our team. The successful candidate will be well-rounded and able to perform a range of budgets and contract duties as noted below. This exempt position is a one-year, renewable appointment and is located at HarvestPlus headquarters in Washington, DC.

Background:

HarvestPlus improves nutrition and public health by developing and promoting biofortified food crops that are rich in vitamins and minerals while providing global leadership on evidence and technology. HarvestPlus is a program of International Food Policy Research Institute, which is part of the CGIAR. CGIAR is a global agriculture research partnership for a food secure future. Its science is carried out by its 15 research centers in collaboration with hundreds of partner organizations.

Essential Duties:

Specific duties include but are not limited to:

Contracts Processing and Management

  • Manage contracts processing for select program units of HarvestPlus; review and approve partner work plan budgets prior to contract issuance; ensure all contract requirements and assessment documents are complete prior to contract issuance.
  • Monitor and provide status reports on contracts and follow up on contract deliverables.
  • Manage payments for partner contracts, ensuring technical deliverables are submitted and approved by HarvestPlus Project Manager, and financial reports are in order prior to effecting payments.
  • Review and approve financial reports submitted by collaborators/partners of select program units.
  • Process vendor payments and purchases related to contracts.
  • Maintain HarvestPlus databases on contracts, assessment documents, technical reports, financial reports, and other contract related documents, and equipment purchases.

 

Budget Development and Monitoring

  • Monitor expenditures/project status reports of select projects, ensuring expenditures are appropriately charged and reclassifying charges when necessary.
  • Provide quarterly budget updates to select program units.
  • Provide support in the development and monitoring of HarvestPlus’ annual budgets and HP country offices budgets.
  • Develop proposal budgets, review donor or partner agreements, and obtain required approvals for donor proposals.

 

Financial Reporting and Monitoring

  • Analyze and monitor the financial status of assigned grants, contracts and other agreements in comparison to donor budgets/reporting requirements and identify and report any need for re-alignment or any financial risks associated with grants, contracts, and related cost share obligations.
  • Provide financial reports to donor managers and-or budget to facilitate that grant expenditures are in accordance with applicable donor regulations.
  • Produce timely and accurate required financial donor reports in compliance with donor financial requirements.
  • Provide support in maintenance of HarvestPlus accounts in IFPRI’s accounting system; reconciles and monitors project numbers in the general ledger.
  • Support activities of the HarvestPlus Finance Functional Team regarding the budget management system (QuickBooks).
  • Process expense reimbursements, advance liquidations, host center expenses, and field request payments.

 

Required Qualifications:

  • Bachelor’s degree in Business Management, Finance or Accounting, plus minimum of two years of related work experience.
  • Experience in developing, monitoring and managing budgets and contracts, financial management and reporting.
  • Solid composition, grammar, and proofreading skills with the ability to compose routine correspondence and reports; excellent written and oral English communications skills.
  • Proficient in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
  • Demonstrated experience administering databases.
  • Exceptional organizational skills, with a proven ability to manage multiple competing priorities and keep track of many details with minimal supervision. 
  • Strong interpersonal and collaboration skills; proven ability to be flexible in a team-oriented environment with diverse groups of people.

 

Preferred Qualifications:

  • Fluency in foreign language desirable.
  • Familiarity with accounting systems and software.
  • Proficiency in Microsoft SharePoint.

Physical Demand & Work environment:

  • Employee will seat in an upright position for a long period of time with little opportunity to move/stretch
  • Employee will lift between 0-10pounds
  • Employee is required to have close visual acuity to perform activity such as: preparing and analyzing data and figures; transcribing; viewing computer terminal ; extensive reading
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