United Way of King County


Position Description

Development, Administrative Assistant
Requisition # 2021-050
# of openings 2
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 December 6th,  2021

 Job Announcement – Administrative Assistant

United Way of King County works to build a community where all people have homes, students graduate, and families are financially stable. Our culture fosters collaboration, teamwork, open communication, leadership, integrity, and accountability. 

With our unwavering focus on racial justice for all, we hope to achieve racially equitable outcomes in King County and beyond. We believe that having staff, volunteers, and supportive community members who represent diverse backgrounds and circumstances will help us more effectively accomplish our mission.  We aim to a create a welcoming and inclusive work environment, and we also strive to have a diverse staff and particularly encourage Black and Indigenous people, and people of color to apply and join our team

Job Summary:

Under the general direction of the Associate Director of Donor Services, this position supports the work of the Development staff in the accomplishment of team goals and objectives. Major areas of focus are donor correspondence, event management, and data management. Job involves a degree of complexity or difficulty based on handling and prioritizing the many tasks of position responsibilities. Works specifically with Financial Operations, Information Technology, Brand Management, and with other members of the Development Team.

The annual recruiting salary range is $55,500 to $57,500 DOE. This position is open until filled; first consideration will be given to applications received within two weeks of posting. 

*Full COVID-19 vaccination is required for this role (proof of vaccination will be requested prior to employment).

Essential Duties

  • Coordinates operational aspects to projects that are both internally and externally focused for a fundraising team of approximately 25+ people with annual revenue goals of more than $60 million.
  • Builds and maintain CRM Advanced Finds and SOP’s in support of the team.
  • Prepares lists for mailing and/or publications, ensures continuity and accuracy of data standards in Microsoft Dynamics CRM. Updates and tracks information pertaining to donors, volunteers, and prospects in various databases.
  • Coordinates Development requests with IT team for team reporting needs.
  • Coordinates with Financial Operations to ensure accurate and timely processing of donations, and requests fast pays.
  • Coordinates with Brand and Development Teams to support numerous types of events.  Requests and gathers data, ensures the invitation lists are reviewed and accurate, mails invitations or emails evites, tracks the guest lists, and staffs events.
  • Research inquiries from team members regarding pledges, sponsorships, and other gifts, as well as companies and individuals United Way hopes to engage as donors.
  • Creates and maintains internal workflow of thank you and solicitation mailings to donors. Works with Development staff to personalize mailings. Ensures thank you and solicitation letters are correct and mailed out within an established time frame.
  • Tracks events, mailings, and electronic communication organizes information and processes for historical purposes.
  • Performs other related duties as assigned.

DISCLAIMER:  This job position performs other assignments and duties as assigned. The contents of this job description may change as deemed necessary by United Way of King County.

Core Competencies:

  • Demonstrated success in fundraising and excellent relationship building skills, from discovery through closing gifts.
  • Proven strong verbal and written communication skills.
  • Demonstrated ability to build and maintain positive relationships and actively contribute as a member of working teams to achieve results.
  • Demonstrated critical thinking and problem-solving skills; ability to obtain, analyze and evaluate information effectively in the face of ambiguity and make appropriate decisions based.
  • Demonstrated commitment to racial equity.
  • Proven strong listening and collaboration skills.
  • Demonstrated planning & implementing skills.
  • Proven project management skills.
  • Intermediate proficiency with Microsoft Office and donor data base knowledge.

Education and Experience:

Associate’s degree, or equivalent experience as verified by Human Resources. At least three years’ experience in administrative office or related work. Working knowledge of planned giving a plus. Experience in fundraising is desirable.

United Way of King County is an equal employment opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristics protected by law.  UWKC values a racially diverse workplace and strongly encourages Black and Indigenous people, and people of color to apply.

We are an Employer of National Service: AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Additional Information:

United Way of King County is an exceptional workplace that can provide you with:

  • Opportunities to work with smart, passionate, and enthusiastic team members and volunteers
  • Ongoing collaboration with diverse staff and other constituents
  • A desirable culture of high-performance expectations and accountability
  • Exciting and challenging work
  • Opportunities to help solve the community's toughest problems
  • Competitive pay that is commensurate with demonstrated successful performance and experience
  • Many other benefits that we are happy to discuss with you

Application Procedures:

Please apply online via the following link . You will be asked to upload your resume and provide a cover letter as well as complete the UWKC application.  


***Applicants MUST apply at the UWKC Career Center to be considered for this position.***

COVID-19 Update:

Protecting the health and safety of our communities is a top priority.  Due to the circumstances surrounding the pandemic, all interviews will be conducted remotely for the time being.  We will provide candidates who are selected for interviews with all the required instructions for the interview process. 

United Way of King County values workplace flexibility. Our office is currently closed, and staff are working remotely until February 22, 2022. We will continue to monitor the COVID-19 situation as well as the overall health of our community and we may adjust the office opening date as needed. When our office does reopen, we will offer a hybrid approach combining in-office work and remote work for our staff .

Please note that proof of f ull COVID-19 vaccination is required for this role.




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